Accounting and financial assistant

Grade: B1/B2, according to experience

Salary: €3226 (B1)/ €3676(B2) per month (gross)

Contract Type: Temporary (12 months max)

Location: Strasbourg (France)

The “Accounts Payable” team of the Administrative and Financial Division (DAF) of the EDQM is looking for an Accounting and Financial Assistant starting from 1 September 2025.

In this role, the selected candidate will play a key part in managing administrative and financial processes, in coordination with various EDQM and Council of Europe departments.

Main responsibilities:

Order and invoice management:

Check and enter orders into the FIMS (Oracle) system in compliance with internal procedures and financial delegations; ensure proper accounting coding; record and approve invoices for processing by the Treasury Department; monitor the regular closure of purchase orders for effective budget management.

Receipt of goods and services:

Verify deliveries and record the corresponding invoices in FIMS, checking quantities and invoiced amounts.

Travel expense management:

Calculate and verify costs related to the travel of staff and experts attending EDQM meetings; review reimbursement requests in accordance with applicable rules; follow up on outstanding reimbursements and recoverable expenses from external organisations.

Profile sought:

This position requires strong organisational skills, great attention to detail, excellent communication abilities, and the capacity to work independently in a dynamic and multicultural environment.

We are looking for candidates who meet the following criteria:

Professional experience in accounting, financial management, or processing of orders and invoices (ideally in an international or institutional environment);

Proficiency in IT tools: excellent knowledge of the Microsoft Office suite (particularly Excel for accounting functions), as well as ERP systems such as Oracle (FIMS) or equivalents;

Language skills: very good command of one of the Council of Europe’s official languages (English or French) and the ability to communicate effectively in a professional setting in the other;

Accuracy and attention to detail: ability to handle financial data precisely, verify document compliance, and ensure thorough follow-up of operations;

Organisation and time management: ability to manage multiple tasks simultaneously, meet deadlines, and effectively prioritise in a dynamic environment;

Autonomy and team spirit: self-motivation, ability to work independently while collaborating effectively with colleagues and stakeholders.

You must also: 

• be a citizen of one of the 46 member states of the Council of Europe; 
• be under 65 years of age at the closing date of this job advert.

What we offer: 

• an opportunity to work in a leading international organisation in the field of public health protection, contributing to delivering high quality medicines and healthcare in Europe and beyond; 
• an opportunity to bring your expertise and fresh ideas to our team.

Other benefits

Please note that the duty station for this position is Strasbourg (France).

If you meet the requirements and are a national of one of the 46 member states, please submit your CV by email at [email protected] as soon as possible.

To get more information about this temporary position please contact [email protected]